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  • Travel Team Tournament Refund / Cancelation Policy

    1. Travel / Tournament team refunds will only be granted on the basis of medical emergencies / conditions and then only if we are able to find a replacement player.  IF WE CAN NOT FIND A REPLACEMENT PLAYER NO REFUND WILL BE GRANTED.
      1. Please understand that this is because lodging (Dorms, Hotels, etc.), transportation (Bus, Plane, etc.) and event (Camp, Tournament, etc.) fees are paid in advance and are not refunded to Burning River Lacrosse if you do not attend.
    2. If there is a valid medical emergency/condition and we can find a replacement player, we will provide a full refund less a $100 substitution / administrative fee.
    3. Refund requests (medical emergencies / conditions only) must be in writing and a letter / documentation from a medical professional (doctor or hospital of record) must accompany the written request verifying the medical emergency / condition.

    Playing Time Policy
    We do not take players to tournaments so that they can sit or help with our finances.  If you were selected for the team, you have talent and you need to showcase that talent.  To that end, all players who attend a tournament play in the games.  Game time is normally allocated in a fairly even manner with all players rotating in and out during the course of a game.  The exception to this is in the last quarter of close games / games with a tough opponent at recruiting tournaments when we have to win to move on.  Under those circumstances playing time will not be evenly distributed.

    Expected Behavior
    You are considered to be an ambassador for both Burning River Lacrosse (specifically) and Ohio lacrosse (in general).  Therefore, all normal team travel rules are in effect concerning your behavior and actions and the resulting consequences (if you do not know what these rules are ask first). Please be aware of the following rule

    • Players may not leave the dorm / hotel or tournament area without the permission of a BR STAFF DIRECTOR – even if you are with your parents.
    • Any player who violates this rule will be sent home immediately.
    • The coaches should not have to scramble to find you because you decided to leave with your parents/family.
    • Refunds are not granted in cases of player dismissal.

    2018 Bluegrass Festival / Location - Boys 2022, 2023, & 2024/25 teams (Website)

    Established in 2012, Bluegrass Lacrosse Festival is uniquely located in the heart of downtown Louisville, KY. Entering it's 7th year, this event continues to lead Kentucky's lacrosse scene with 100 registered teams. Fierce competition meets Southern charm to create an unrivaled event with over 2,200 players at Champions Park. Anchor your weekend around a visit to Churchill Downs the Friday before the event and witness a live horse race under the famous spires.

    We are attending on Saturday, June 23 and Sunday, June 24, 2018.

    Fields: grass and field turf, so bring cleats and your preference for turf shoes or cleats.

    2018 Waivers / Administration (Updated For 2018)

    All Players need to have signed the online Bluegrass waiver. It was emailed to you or you can click on the link below:


    2018 Boys Tournament Rules / Format

    • Bluegrass follows the updated US Lacrosse Rules!
    • All teams guaranteed a minimum of 4 games
    • Certified referees & scorekeepers provided on every field
    • Tournament Schedules will be released by 10:00 pm EST the Wednesday of tournament week.
    • Saturday games will be scheduled between 8 AM and 8 PM.
    • Sunday games will begin at 8 AM and will conclude by 6 PM at the latest. Please understand that the more you win, the later you will be scheduled on Sunday. The tournament will finish with a championship game at each level.

    2018 Boys Tournament Schedule (Not Available Yet) - Field Map

    Schedule - The actual tournament format / schedule will be released in June. The general schedule is below.

    Saturday June 23, 2018 (Example Only)

    • 7:30 am - Breakfast

    • 9:00 am - Check-in at tournament

    • 10:00 am - Game 1 Field 9

    • 1:00 PM - Game 2 Field 8

    Sunday June 24, 2018
    (Example Only)

    • 7:30 – Breakfast

    • 8:30am - Check out of Hotels

    • 10:30 AM - Game 3 Field 6

    • 1:30 PM Game 4 Field 7

    2018 Check In / Check Out (Tournament)

    Check-in will be from 4:00 PM – 8:00 pm on Friday June 22nd.

    The tournament director has asked that only the head coach see their registration personnel at check-in and check-out. 

    Players and parents should find the BR Staff Director. 

    Note: Plan on meeting us at the fields 45 minutes before your first game. We will email out more specific instructions on where to meet as we get closer to the tournament.

    2018 Lodging - (Parents and Players) - Codes are updated for 2018

    There are no team hotels so you are welcome to stay wherever you want.

    The tournament sent me the following information that parents can book directly:

    All Reservations need to be made by May 19, 2018.

    Hotels No Show Policy: Failure to cancel or check in at the above hotel will result in a charge of your entire stay to be billed.

    2018 What To Bring (Hotel and Fields)

    • For the room: toiletries.
    • For the field: game gear for five games; all equipment including but not limited to helmet, mouthpiece, shoulder pads, arm pads, gloves, sticks, cleats, turf shoes etc.
    • Water Bottles. Water will be provided on every field, but not water bottles.
    • Other: casual clothing for downtime & meals, etc.
    • Money: not too much, but enough for pizzas at night, drinks during the day, etc. from the camp store, which will be located on the fields.

    2018 Transportation / Directions - There Is No Bus For This Tournament

    Please note that there will be no team travel arrangements for this tournament. Therefore, players are responsible for their own transportation to and from the tournaments. 

    Any player needing a ride should contact coach Calleri immediately.  He will help arrange carpools.  Any player/parent willing to help out with carpooling should also contact coach Calleri so that he will know where we have room in cars.  Thank you for your understanding with this matter.

    Specific Directions to the tournament site can be found HERE. Just enter your address or where you plan to leave.

    2018 Meals - You Must Bring Money For Food As Most But Not All Meals Are Included

    The tournament DOES NOT provide any meals. The hotels normally have breakfast for the players included in the cost. All other meals are not built in to the trip.  Therefore, the kids need to bring money to pay for their meals.  Please plan accordingly.


    • Dinner - You are free to eat with your family and friends. There will be no team dinner.


    • Breakfast – you should eat at the hotel before coming to the tournament.
    • Lunch - We provide SUBWAY and concessions are available
    • Dinner - You are free to eat with your family and friends. There will be no team dinner.


    • Breakfast – you should eat at the hotel before coming to the tournament.
    • Lunch - We provide SUBWAY and concessions are available
    • Dinner - You are free to eat with your family and friends. There will be no team dinner.

    Concessions - There is a concession stand with hot dogs, sausage, chicken sandwiches and hamburger.

    Note: Please do not skip meals it will come back to haunt you during the games.

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